Integrations Workflow

This is a quick overview of the Integrations we support, their functionality, and where to find them.

Connect your accounting software

To connect your accounting software with Jeeves, head to the Integrations section of our settings, and select the accounting software that you want to connect between QuickBooks, Xero, and NetSuite. 

Once connected, select the Jeeves Cash accounts that you would like to sync with your accounting software. This will give you two options: Connect Bank Feed and Connect Expenses. Selecting these will enable that functionality for that bank account.

We recommend that you connect all of your available bank accounts for the most automated reconciliation experience possible.

Integrate Quickbooks 

QuickBooks: Connect

After selecting QuickBooks from the ERP selection, you will be redirected to their Inuit login screen.

Use your QuickBooks credentials to complete the login. If you have more than one QuickBooks company, you will be asked to select which company you would like to connect to, otherwise, it will connect automatically.

Once connected, this is how the integration screen will look like:

You can now select the Jeeves Cash currency account you want to connect to QuickBooks for usage and reconciliation. Upon enabling Expense Sync for an account, you will be presented with two options for how you’d like to connect and reconcile that account.

⇾ You can connect that account to an existing GL account in your ERP to reconcile to, recommended if you’ve already created a Jeeves GL account before connecting or if you are reconnecting the account, or

⇾ You can create a new GL account to reconcile against. If you choose to create a new GL account, you will be prompted to provide a name and GL number for the account.

Please note that at the moment, only the Expense Sync option is available for QuickBooks.

QuickBooks: Expense Workflow

Once you make a card transaction in Jeeves, it will appear as a line in the Accounting tab. You can sync the transaction to QuickBooks as an “Expense” by following these steps:

1. Review the Transaction:
   After making a card transaction, it will automatically appear in the Accounting tab. You’ll need to review and fill in the following details as needed:

• • QBO Supplier
  • GL Account
  • Tax Code
  • Tracking Category (if applicable)

1. Mark Transactions as Ready:
   Click the Ready button on the right-hand side of the transaction line when you’ve filled out all the necessary information. This indicates that the transaction is ready to be synced to QuickBooks.

2. Sync Transactions:
   Once all desired transactions are marked as ready, click the Sync Ready button in the Book dropdown at the top right of the page to send the transactions to QuickBooks.

QuickBooks: Bill Pay Workflow

Similarly, when you make a payment via EFT/ACH in Jeeves, it will follow the same process to sync and appear as an expense in QuickBooks.

1. Review the Payment Transaction:
   The EFT/ACH payment will show up as a line in the Accounting tab. Review and enter the details for:

   • GL Account
   • Tax Code
   • Tracking Category (if applicable)

2. Mark Transactions as Ready:
   Click the Ready button on the right side of the payment line to mark it as ready for syncing.

3. Sync Payment Transactions:
   Once all desired transactions are marked as ready, click the Sync Ready Transactions button in the Book dropdown at the top right of the page to send the transactions to QuickBooks.

For both expenses and bill payments, once the transactions are synced, an Expense record is created in QBO. The details filled out in the Accounting tab, such as GL Account, Tax Rate, and tracking categories (Class and Location), will be reflected in QuickBooks.

You can find these transactions by navigating to Expenses → Expenses in the QuickBooks sidebar.

Please Note: Bill payments will also appear as expenses in QuickBooks, even though they are bill payments.

Integrate Xero

Xero: Connect

Select Xero from the ERP selection to be presented with two options:

1. Connect Xero Bank Feeds
2. Connect Xero Expenses

Upon selecting either one, you will be redirected to the Xero login screen.

Use your Xero credentials to complete the login. If you have more than one Xero company, you will be asked to select which company you would like to connect to, otherwise, it will connect automatically.

Once connected, this is how the integration screen will look:

You can now select the Jeeves Cash currency account you want to connect to Xero for usage and reconciliation. Upon enabling Expense Sync for an account, you will be presented with two options for how you’d like to connect and reconcile that account.

⇾ You can connect that account to an existing GL account in your ERP to reconcile to, recommended if you’ve already created a Jeeves GL account before connecting or if you are reconnecting the account, or

⇾ You can create a new GL account to reconcile against. If you choose to create a new GL account, you will be prompted to provide a name and GL number for the account.

Xero: Expense Workflow 

When you make a card transaction in Jeeves, it will appear as a line in the Accounting tab. You can sync the transaction to Xero as a “Spend Money” record by following these steps:

1. Review the Transaction:
   After making a card transaction, it will show up in the Accounting tab. You’ll need to review and fill in any relevant details, such as:

   • GL Account
   • Tax Code
   • Tracking Category (if applicable)
     
     

2. Mark Transactions as Ready:
   Click the Ready button on the right-hand side of the transaction line when all the necessary details are entered. This marks the transaction as ready for syncing to Xero.

3. Sync Transactions:
   Once all desired transactions are marked as ready, click the Sync Ready Transactions button in the Book dropdown at the top right of the page to send the transactions to Xero.

Xero: Bill Pay Workflow

Similarly, when you make a payment through EFT/ACH in Jeeves, it will follow a similar process and sync as a “Spend Money” transaction in Xero.

1. Review the Payment Transaction:
   The EFT/ACH payment will appear as a line in the Accounting tab. You’ll need to enter details for:

   • Supplier
   • GL Account
   • Tax Code
   • Tracking Category (if applicable)

2. Mark Transactions as Ready:
   Click the Ready button on the right side of the payment line to mark it as ready for syncing.

3. Sync Payment Transactions:
   Once all desired transactions are marked as ready, click the Sync Ready Transactions button in the Book dropdown at the top right of the page to send the transactions to Xero.

Once the transaction or payment is synced, a Spend Money record will be created in Xero using the information entered in the Accounting tab. The details, such as GL Account, Tax Rate, and tracking categories (Xero’s custom tracking categories) will be reflected in the record.

You can find these transactions by going to Accounting → Bank Accounts in the top navigation, then selecting the relevant bank account associated with the transaction.

Please note: Bill payments will also appear as “Spend Money” records in Xero, even though they are bill payments.  

Xero: Bank Feed

The Bank Feed workflow for Xero is an automated sync that updates your Bank Feed every 60 minutes with any transactions made in Jeeves. This happens in the background, so there's no need for manual input or confirmation from you. Bank Feeds allows finance teams to track the flow of funds across various bank accounts, providing a real-time view of cash flow and an accurate figure to reconcile against at the end of the month.

On the Accounting tab, the status of the sync is displayed on the left side of the table, showing which transactions have been synced and which are pending.

Once a bank feed is automatically synced, it will appear under Accounting → Bank Accounts → Bank Statements.

Integrate NetSuite

NetSuite: Connect

Select NetSuite from the ERP selection.

Then select how far back you want to sync your Bank Feed to.

Upon selecting Enable Sync, you will be directed to a short step-by-step connection tutorial for NetSuite. This process will include tasks such as installing the necessary NetSuite bundle for a successful API connection, as well as enabling the appropriate NetSuite features to ensure the integration functions.
Once you confirm that you have completed these steps in your NetSuite account, you will be prompted to log in using your Admin credentials. If you have more than one NetSuite subsidiary, you will be asked to select which subsidiary you would like to connect; otherwise, the connection will proceed automatically.

You can now select the Jeeves Cash currency account you want to connect to NetSuite for usage and reconciliation. Upon enabling Expense Sync for an account, you will be presented with two options for how you’d like to connect and reconcile that account.

⇾ You can connect that account to an existing GL account in your ERP to reconcile to, recommended if you’ve already created a Jeeves GL account before connecting or if you are reconnecting the account, or

⇾ You can create a new GL account to reconcile against. If you choose to create a new GL account, you will be prompted to provide a name and GL number for the account.

NetSuite: Bank Feed

The Bank Feed workflow for NetSuite is an automated sync that updates your Bank Feed every 60 minutes with any transactions made in Jeeves. This happens in the background, so there's no need for manual input or confirmation from you. Bank Feeds allows finance teams to track the flow of funds across various bank accounts, providing a real-time view of cash flow and an accurate figure to reconcile against at the end of the month.

On the Accounting tab, the status of the sync is displayed on the left side of the table, showing which transactions have been synced and which are pending.

Once a bank feed is automatically synced, it will appear under Transactions → Bank → Bank Transactions in NetSuite.

Then, select the bank account you want to show/reconcile, and the synced transactions will appear on the left-hand side of the table. This will show all expenses/payments/transfers that were made in the selected account during the period and will be labelled in the Name and Memo column with the details.

The right side of the table will contain the transaction records in NetSuite that have not been matched to a bank transaction yet. Jeeves does not currently integrate with this part of the ERP, but users can export their transactions from the Accounting tab as a .csv and then import that file into NetSuite to create the matching Expense or Bill transactions.

NetSuite: Expense Sync

When you make a card transaction in Jeeves, it will appear as a line in the Accounting tab. You can sync the transaction to NetSuite as a “Bank Cheque or Credit Card” record by following these steps:

1. Review the Payment Transaction:
   After making a card transaction, it will show up in the Accounting tab. You’ll need to review it and fill in any relevant details, such as:

   • NetSuite Supplier
   • GL Account
   • Tax Code
   • Tracking Category (if applicable)

2. Mark Transactions as Ready:
   Click the Ready button on the right side of the payment line to mark it as ready for syncing.

3. Sync Payment Transactions:
   Once all desired transactions are marked as ready, click the Sync Ready Transactions button in the Book dropdown at the top right of the page to send the transactions to NetSuite. After marking all the transactions you want to sync, click the Sync Transactions button at the top of the page. This will send the selected transactions to NetSuite.
   Transactions will be synced to NetSuite as a Bank Cheque transaction, unless the transaction was done on a Jeeves Line of Credit account, in which case it will be recorded as a Bank Credit Card transaction.

NetSuite: Bill Pay Workflow

Similarly, when you make a payment through EFT/ACH in Jeeves, it will follow a similar process and sync as a “Bank Check” transaction in NetSuite.

1. Review the Payment Transaction:
   The EFT/ACH payment will appear as a line in the Accounting tab. You’ll need to enter details for:
   
   
   • NetSuite Supplier
   • GL Account
   • Tax Code
   • Tracking Category (if applicable)
2. Mark Transactions as Ready:
   Click the Ready button on the right side of the payment line to mark it as ready for syncing.
   
   

Sync Payment Transactions:
Once all desired transactions are marked as ready, click the Sync Ready Transactions button in the Book dropdown at the top right of the page to send the transactions to NetSuite. After marking all the transactions you want to sync, click the Sync Transactions button at the top of the page. This will send the selected transactions to NetSuite.Transactions will be synced to NetSuite as a Bank Cheque transaction, unless the transaction was done on a Jeeves Line of Credit account, in which case it will be recorded as a Bank Credit Card transaction.

If you encounter any issues or have further questions, feel free to reach out to our support team for assistance.